three cupcakes on a plate

What Are The Average Catering Quotes Per Head?

Catering companies usually cost an event or function on a per person bases and not on an hourly rate. There maybe be a standard fee charged for additional rental items but the main cost factor is the type of event the caterer is preparing for. Our top catering companies have put together average catering costs for the most common catered events.

The average catering quotes per head for a catered event in South Africa costs:

Buffet dinner
– 1 course → R110.00 – R140.00
– 2 courses → R200.00 – R230.00

Formal plated event
– 1 course → R170.00 – R200.00
– 2 courses →  R230.00 – R260.00
– 3 courses →  R280.00 – R310.00

Informal cocktail party →  R75.00 – R100.00
Formal cocktail party y →  R180.00 – R210.00

Informal corporate function →  R110.00 – R140.00
Formal corporate function  → R180.00 – R210.00 

Catering Quotes: a row of amber-tinted drinks in wine glasses, with ice

What Affects The Catering Quotes

Calculating catering costs for events is a different ballgame. The catering company will often ask for your requirements before they give you a catering quote – This helps them ensure they sticker within your budget and can also offer you a variety of options. 


Most catering companies will charge you a deposit for the catering. This is because they will need to buy all of the food for the event in advance. 

The number of guests

As caterers generally charge per person, the more people you have at an event, the more your catering quote will be. However, sometimes, the number of guests could work in your favour and if you are expecting a large number of guests, you cost per head might work out a little less. 

Your menu choice

Caterers will often supply a choice of different menus. Depending on the ingredients and type items offered on the menu will affect the cost that the catering companies charge. 


Some catering companies have a full service offering – supplying additional extras such as welcome drinks, cutlery, decorations.  etc – These items will all affect the quote that the catering company gives you. 

Looking For A Caterer? is the largest marketplace in South Africa with hundreds of catering companies ready and waiting to give you quotes.

We have caterers in the following areas:

Johannesburg caterers
Pretoria caterers
Cape Town caterers
Durban caterers

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